Booking Terms

Cancellations and refunds
Our main aim is to ensure you have an amazing adventure. If you have a sub-standard experience due to the fault of Call to Adventure we will issue you a refund. This excludes things such as: you not meeting the trip fitness or technical requirements, failing to bring appropriate clothes, poor weather, illness, etc. Where the issue is with the trip itself or the operator you will need to resolve it with them. We are happy to help with this but cannot guarantee a refund will be issued.

Claims need to be within 48 hours of the experience. We will then contact the guide and work on a solution. The refund will be limited to the cost of the adventure itself listed on this site.

You should take out insurance, including cancellation cover, on all bookings.

We recommend using Campbell Irvine for your travel insurance.

At the point of booking, you may pay only the deposit, but you agree to pay the full price of the trip shown unless cancelled before the cut off points listed below.

Leader/guide cancellation
Very occasionally it is necessary for leaders/guides to cancel an adventure. When a trip is cancelled by a leader/guide Call to Adventure will issue a 100% refund for the cost of the activity fees (we reserve the right to apply a refund fee*). Call to Adventure and the relevant leaders/guides do not take responsibility for any other costs, for example flights, hotels, gear hire, and any other expenses related to the trip. 

We always recommend taking out the relevant travel insurance to cover you in such eventualities. As previously mentioned, this may be required by your guide to take part in the adventure itself. We will do our best to give you as much notice as possible if an adventure must be cancelled. Some trips may require a minimum number of people for the adventure to go ahead. In the first instance, we will offer alternative dates if the minimum number isn’t reached. It is the responsibility of the guide to inform customers at least 14 days in advance of the trip if it cannot go ahead. 

We (Call to Adventure) or the guide/leader might occasionally have to make changes to, or even cancel your booking, and reserve the right to do so at any time. We will let you know with as much notice as possible and aim to provide alternative dates. If you (the client) is told that the trip is cancelled within 30 days of adventure, and when the client does not agree to a new date, we may offer a comparable trip refunding any price difference, or the client will be refunded in full.

Client cancellation
We get it. Sometimes things happen. You should let us know as soon as possible if you can no longer make your scheduled departure.

Please note that deposits are always non-refundable when cancellation occurs due to the customer or the customer fails to make payment when due or return required form. The deposit amount can be used as credit towards another trip within 12 months from the booking date. Whilst each operator/guide/leader may have their own terms of service (terms and conditions), when none exist, the following apply:

Cancellation periods

Within 65 days of departure - no refund due (and any outstanding balance must still be paid)

More than 65 days of departure - 100% minus the deposit, card processing fees, and a refund fee*

Once your booking request has been confirmed you're obliged to pay the balance by the due date. You agree to your card being charged or that the invoice sent will be paid by the due date. If payment is not made, your booking is invalidated but you will still need to pay the balance.

Guests must pay the balance (at latest) within 65 days of departure or immediately if booking within 65 days of departure.

Failing to make final payment within 7 days of payment due date - no refund due and booking invalidated.

*Note that for the National 3 Peaks 24 Hour Challenge With Accommodation trip, the non-refundable payment is £128 per person, which still needs to be paid, even if you cancel before the 65 day cut off. This is due to the additional costs of arranging the trip for larger groups.

*Note that for the National 3 Peaks in 3 Days trip, the non-refundable payment is £167 per person, which still needs to be paid, even if you cancel before the 65 day cut off. This is due to the additional costs of arranging the trip for larger groups.

Please note that failing to complete and return any pre-trip forms such as medical forms or participation statements may also result in cancelling your trip, in which case a refund will be determined based on the above. A refund will not be issued where you have failed to meet one of the trip requirements, for example, not bringing the correct equipment or clothing, or failing to meet the fitness or technical proficiency level specified. Obviously, we will do our best to accommodate you where possible, for example, lending spare kit when available. As mentioned, we always recommend taking out insurance on your trips and you may be able to claim should the reason for the cancellation be covered.

Payments made through Trust My Travel are financially protected by them. The rest are processed securely using Stripe, one of the world's leading payment providers.

*Please note that all refunds are subject to a 3% fee on the amount refunded.

Date Changes

In some instances, we may be able to move you to a different departure date free of charge. However, this is at our discretion and changes must be requested at least 65 days before departure. Date changes requested within 65 days of departure may be possible but will be subject to a fee which could be as much as the price of the trip and are not guaranteed. This is largely because some trips incur fixed costs which must be paid regardless of whether you attend.

Changes to the Terms
We are constantly updating and improving the Service to try and find ways to provide you with new and innovative features and services. Improvements and updates are also made to reflect changing technologies, tastes, behaviours and the way people use the Internet and our Service.

We may revise the Terms of Service but the most current version will always be available. We will try, where possible and reasonable, to contact you to let you know about significant changes to any of the documents referred to in these Terms of Service. We may make contact through the system or via a separate email. The current version of the Terms of Service contains the only terms that apply to our relationship with you. Older versions of the Terms of Service will no longer apply to our relationship and will be completely replaced by the current version.

Participation statement
You may be supplied with a specific risk charter for your trip but in lieu of that, the following shall apply for all adventures suggested on and booked through any Call to Adventure or related site.

Most of the activities/adventures listed on the site involve risk. You should be fully aware of this before booking. Suppliers will do what they can to negate this risk but there is a possibility of injury or even death, which you accept when booking. 
Outdoor activities are weather dependent. Any changes to the itinerary will be made by leaders and are final. If the leader deems a planned activity to be unsafe and change the itinerary accordingly a refund will not be given unless the supplier determines it appropriate. Be assured though that guides will do their best to stick to the scheduled routes and activities.

Call to Adventure aims to foster a sense of community through its adventures. Customers are asked to carefully check the requirements for trips. Occasionally, an objective such as a summit will not be met due to members of the group not meeting the requirements or not being up to the objective in that instance. In this case, the default position is that no refund will be given. The guide may still choose to issue one should they deem it appropriate.

Accuracy of information
We do our best to ensure that information on the site is accurate. However, due to the nature of the content on the site, some information will inevitably be outdated. Furthermore, we rely on collaborators and partners to provide some information. We do our best to ensure the information they supply is accurate although again cannot guarantee its accuracy.

Communication and marketing
By booking with Call to Adventure you agree to receive email, SMS, phone, and Whastapp communication from us. This is used to help us arrange logistics for your trip but we may also send you information about our latest deals and offerings. You can choose to unsubscribe from our marketing communication at any time.

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